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Archiving Project Tasks and Lists

In the Details page for a project, you can archive a task, an entire list, or all of the tasks from a list (in which case the list itself remains in your Details page but the tasks are archived). Archived tasks and lists can be "unarchived," or restored to their original locations. Archiving provides a way of "cleaning up" your project page by removing completed or deferred tasks or unnecessary lists while making it possible to view or retrieve those tasks or lists whenever you need to.

You can only archive tasks and lists from projects you are assigned to, unless you have an "Admin" default security role or a custom role with "Manage All Projects and Tasks" enabled. For more information about default security roles, see Default Security Role Reference. For more information about custom roles, see Managing Roles.

To archive a task,

  1. Open the Projects & Tasks page by selecting new_app_icon.png > Projects and Tasks.

  2. Click the name of the project with tasks you want to archive.

  3. Click the task you want to archive.
    The Edit dialog for this task appears.

  4. Click Archive.

The task is sent to the archives.

To archive a list or all the tasks from a list,

  1. Open the Projects & Tasks page by by selecting new_app_icon.png > Projects and Tasks.

  2. Click the name of the project with tasks or lists you want to archive.

  3. Mouse over the top right corner of the list then mouse over the arrow that appears.

  4. Do one of the following:

    1. To archive the entire list, click Archive List.

    2. To archive the tasks from a list but not the list itself, click Archive All Tasks in List.

The list or tasks is/are sent to the archives.

To unarchive individual tasks or an entire list,

  1. Open the Projects & Tasks page by by selecting new_app_icon.png > Projects and Tasks.

  2. Click the name of the project with tasks or lists you want to unarchive.

  3. Mouse over the arrow to the right of the project name then select View Archives.
    The archived lists and tasks for this project appear.

  4. Do one of the following:

    1. To unarchive a task, click the Unarchive link on the task card.

    2. To unarchive a list, click the Unarchive button at the bottom of the list.

The following screenshot points out the controls for unarchiving a task and a list.